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CSH Surrey are part of the NHS and are Surrey’s largest and longest established NHS community services provider, so our 1500+ employees get NHS pay and pensions, and also receive the Fringe ‘High Cost Allowance’ of 5%. We’re passionate about helping people live the healthiest lives they can in their communities. Our employees believe they can make a difference every day, and are motivated by delivering the best they can for the people they care for, at every contact.


Health and Social Care


  • Provide administrative support to the vaccination site’s staff.
  • Maintain, request and transfer confidential patient records, ensuring they are stored in an accurate and secure filing system. Adhere to confidentiality as per the site’s policy.
  • Access and maintain accurate electronic records within policy requirements.
  • Coordinate and maintain communication with team members about routine and daily activities including rota’s, contacting clinical staff, updating systems and other duties.
  • Access email and the Internet in order to support the work. Ensure outgoing mail is labelled and stamped correctly and posted accordingly.
  • Deal with telephone and face-to-face enquiries and maintain a robust message system.
  • Provide non-clinical advice, information to patients/clients and relatives when necessary.
  • Process the return of consent forms from the patients.
  • Assist with data collection activities by ensuring records are up to date. Maintain accurate, clear and legible documentation in all legal records in accordance with the Data Protection Act.
  • Check that all equipment is safe and available for use and support with the configuration of the vaccination station.
  • Assist in ordering, receiving, storing and transporting vaccines in accordance with Management Medicines Policy.
  • Responsible for infection and waste control, cleaning and sanitisation of the Pod area.
  • Work within organisation policies, procedures and guidelines


  • Good standard of general education (GCSEs/NVQ/BTEC).
  • Competent in the use of Microsoft Office.
  • Experience of working in an administrative environment.
  • Experience with dealing with a variety of people and as part of a team.
  • High standard of communication and interpersonal skills requiring tact and sensitivity and recognising barriers to understanding with clients and professionals
  • Under supervision of team able to prioritise workload and be flexible in response to urgent needs.
  • Standard keyboard skills.
  • Preparing environment for clinics, presentations and vaccinations sessions.
  • Prepare Rota’s for Staff members


  • Annual Leave
  • Flexible working
  • Pension
  • Salary
  • Maternity and Paternity leave
  • Training and development
  • Cycle to work
  • Discounts




£19,737 – £21,142 + 5% HCA pro rata


***All applications should be made through the external partner website link below***


*** Warning and Disclaimer: Although this role is advertised on our jobs board it is from an employer that is not part of The Prince’s Trust and so you will need to apply externally***
We need to tell you –   we have not checked out the job and don’t know whether the role is right for you. So we can’t endorse the advert or the job or know if you are making a good choice. You should think about any risks there are, ask any questions,  and if you proceed with the application, you must realise and accept that it is up to you to make the choice and to be responsible if there are any further consequences.
If you have any questions or problems with applying please get in touch on

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